How To Complete Elementary Report Cards

INSTRUCTIONS FOR ELEMENTARY SCHOOL REPORT CARDS PART A: GETTING SHORTCUT TO REPORT CARD TEMPLATE ON YOUR DESKTOP (do once only) 1. Log on as yourself to your teacher computer. 2. Press the “windows” key and the “e” key simultaneously to open “Windows Explorer” (the “windows” key has the Windows logo on it and one of them is between the control and alt keys left of the spacebar) 3. Click the “+” sign in front of “My Network Places” to expand the tree. 4. Click the “+” sign in front of “Entire Network” to expand the tree. 5. Click the “+” sign in front of “Microsoft Windows Network” to expand the tree. 6. Click the “+” sign in front of “Cripple Creek” to expand the tree. 7. Click the “+” sign in front of “admin_server” to expand the tree. 8. Click on the words “Elem Report Cards” in the tree under “admin_server” (NOT the “+” sign this time) Notice the files in that folder appear on the right pane. 9. Resize this window and / or close other windows so that you can see your desktop around it’s edges.
	How to Resize a Window: If your “Elem Report Cards” window is taking up the whole screen click on the icon in the upper - right corner. It should then change to look like this… . If it still is taking up the whole screen you can now re-size it smaller by moving your mouse pointer to any corner of the window so it changes into a double arrow. Then drag the corner in towards the center to make the whole window shrink.
10. Find the report card template on the left pane that is appropriate for your grade level. While holding the right mouse button down drag it out of the window and onto your desktop. As soon as you let go of the right button a menu pops up. Click “copy here” on this menu. Now you have a copy of the report card template you want to use for report cards in your class on your desktop. PART B: FILL IN AND SAVE STUDENT REPORT CARDS FOR THE FIRST QUARTER 1. Double click on the icon on your desktop that was created in Part A above to open your report card template. 2. Fill in the appropriate information…student name, grade, teacher name, grades, comments, etc for the first quarter. 3. Click “File”, “Save As” and then in the “File Name” blank type the student’s last name and the first name’s initial.
	EXAMPLE: for a student named Mike Jones the filename would be jonesm. This convention for naming would list the filenames in alphabetical order by last name for easy locating in a long list.
4. In the “Save In” blank, browse to your home directory where you’ll find a folder for this year’s report cards. The folder’s name is “Report Cards (grade) (teacher name) (school year)”. Save each student’s report card in this folder so that they are backed up on tape and so the office can access them over the network.
	How to get to this folder: In the “Save As” window pull down the menu at the “Save In” blank and at the top of the resulting list click on “desktop”. You should then see a list of items on your desktop. Double click on the one, “Ms. YourName’s files on Server”. Then in the list below double click on the one, “Report Cards (grade) (teacher name) (school year)”.
5. Before closing the document print a copy to give to the student and any extras you may need. 6. Repeat steps 1-5 for each student in your class. If you accidentally save an individual student’s report card with all their data on it over the template you can get a fresh, blank template by repeating the steps in Part A. PART C: FILL IN AND SAVE REPORT CARDS FOR THE 2ND, 3RD, AND 4TH QUARTERS 1. Open the first file in your “Report Cards (grade) (teacher name) (school year) folder” which is a sub-folder within your home directory.
	How to get to this folder: In MS Word click "File" on the top toolbar, then "Open". In the “Open” window pull down the menu at the “Look In” blank and at the top of the resulting list click on “desktop”. You should then see a list of items on your desktop. Double click on the one, “Ms. YourName’s files on Server”. Then in the list below double click on the one, “Report Cards (grade) (teacher name) (school year)”. Then double click on the first file in this list to open it.
2. Add in the new information for the quarter you are grading. 3. Update the changes made to this file by clicking the floppy disk icon which will save it with the same name to the same place only with the new changes you’ve made. 4. Before closing the document print a copy to give to the student and any extras you may need. 5. Repeat steps 1 – 4 for each student.