The Right Task Pane
(shows a variety of things you can apply to slides)1. To see the right Task Pane click ‘View’ and then click ‘Task Pane’
2. To hide the Task Pane’ click the ‘x’ at the top right corner of the Task Pane
3. To change the Task Pane’s subject matter click the arrow at the top right of Task Pane and click on the type of Task Pane you wish to see. The currently viewed Task Pane is checked in that list.
Types of Right Task Panes
-New Presentation (menu of ways to open existing or new presentations)
1. Click ‘Format’ in the top toolbar. Hold the pointer on the arrows at the bottom of the list and wait until the list enlarges to show all selections. Click ‘Slide Design’. The Slide Design task pane appears to the right. Notice under the heading, ‘Used In This Presentation’ is the default design template that is just a white background like the ‘Title Slide’ that automatically came up when you started PowerPoint.
2. Scroll down to find a template of your liking and click on it. Scroll down to find the ‘Mountain Top.pot’ template. The mouse-over message will say ‘Mountain Top.pot when you hold your mouse over it for a second. It is a picture of blue skies with a mountain horizon along the bottom. Choose this template by clicking on it.
3. Click the pull-down arrow that appears after you click on the template of your choice and click 'Apply to all slides'. In our example presentation click the pull-down arrow that appears after you click on the ‘Mountain Top.pot template and click ‘Apply to all slides’. Now all future slides in the presentation will have this same template. Notice that a copy of this template’s thumbnail now replaced the default template that was at the top under ‘Used In This Presentation’.
1. At the top of the ‘Slide Design’ task pane click ‘Color Schemes’ (Click ‘Format’ in the top toolbar. Hold the pointer on the arrows at the bottom of the list and wait until the list enlarges to show all selections. Click ‘Slide Design’. The Slide Design task pane appears to the right) Choose the one in the second column, third row by clicking on it and then click on the pull-down menu and click ‘Apply to all slides’. In our example presentation choose the one on the second column, third row by clicking on it and then click on the pull-down menu and click 'Apply To All Slides'. Now all future slides in this presentation will have this design template with this color scheme.
1. Simply click on the title box and type the text you want. In our example presentation please type ‘EXAMPLE POWERPOINT PRESENTATION’.
2. In the subtitle box for our example presentation please type, ‘CREATED IN STAFF DEVELOPMENT CLASS'
2. In insert a new text box click ‘Insert’ on the top toolbar and then click ‘Text Box’. Then move your pointer to where you want the text box inserted on the slide and click.
3. You can move your new text box around and resize it. To add text to it you must obtain the I-Beam shaped cursor by moving your mouse pointer to the left top region of the text box until it turns into the I-Beam and then clicking. If you click inside the text box without the I-Beam shaped pointer the text box will disappear.
2. To insert a new slide with a layout of your choice click ‘Insert’ from the top tool bar and then click ‘New Slide’ and then in the Task Pane pull-down menu click ‘Slide Layout’ and click on the template of your choice. You can pick a blank slide with no layout as well.
1. Select the slide that you want to insert a black slide AFTER in the left pane under the ‘Slides’ tab. If you don’t have this pane click ‘View’ on the top tool bar and then click ‘Normal (Restore Panes)’.
2. Click ‘Insert’ in the top toolbar and then ‘New Slide’.
3. In the right task pane click ‘Slide Layout’ from the right task pane’s pull-down menu at the top and click the bank content layout. If you don’t see the right task pane at all click ‘View’ in the top toolbar and ‘Task Pane’.
4. Right click anywhere on the slide and click ‘Background’. Choose black in the ‘Background Fill’ pull-down menu.
5. Check the checkbox, ‘Omit Background Graphics From Master’ to over ride any background automatically supplied by a ‘Slide Design: Design Template’ you may have applied.
6. Click ‘Apply’ to apply to selected slide only or ‘Apply To All’
1. If you have a text box pre-configured for bulleted lists just type your items in. In the example presentation type 'SINGLE LEVEL BULLETED LISTS' whre it says 'Click To Add Title' and four items…ITEM ONE, ITEM TWO, ITEM THREE, ECT, where it says 'Click To Add Text'.
2. If your text box is not pre-configured for bulleted lists and you want it to be right click within the text box when you have the I-Beam shaped cursor and right click to get a menu. On that menu click ‘Bullets and Numbering’ and click on the type of bulleted text you want. (To obtain the I-Beam shaped pointer within a textbox move the mouse pointer to the upper left region of the text box)
1. Type in your first single-level bulleted item. In the example presentation, insert a new slide, type its title MULTI-LEVEL BULLETED LISTS and in the single level pre-configured text box below type ITEM 1 as the first bulleted item.
2. Press enter to start typing your second item but before typing it click the ‘Increase Indent’ icon on the formatting tool bar. Now you have a second level item under ITEM ONE. Type SUB ITEM ONE in your example presentation. (Its on the left end of the formatting tool bar and has some lines on it with a right pointing arrow. The mouse over message says ‘Increase Indent’ If its still not showing click on the little double arrows on the far right of the toolbar to see any hidden icons.) To show your Formatting Tool Bar if it isn’t already click ‘View’ on the top tool bar and then click ‘Tool Bars’ and then click ‘Formatting’. If ‘Formatting’ is already checked then that tool bar is already showing.)
3. Press Enter and type SUB ITEM TWO on your example presentation. This adds another sub item under ITEM ONE.
4. Press Enter and then press the ‘Increase Indent’ icon and type SUB SUB ITEM ONE on your example presentation.
5. Press Enter and then press the ‘Decrease Indent’ icon (just left of the Increase Indent icon on the formatting toolbar) twice and type ITEM TWO on your example presentation. Note that this adds a level one bulleted item.
2. Obtain the I-Beam shaped cursor with your mouse pointer by moving the pointer to the upper left on the text box.
3. Right click to get a menu and click ‘Bullets and Numbering’. Click on the template of the type of bulleted list you want or just click on a single bulleted list and follow the instructions above to create a multi-level bulleted list using the Increase Indent and Decrease Indent icons in the formatting tool bar.
2. Click the ‘Numbered’ tab if you want numbers instead of bullets and click on the type of number you want. Select the color. Then click ‘OK’.
3. Click the ‘Bullets’ tab if you want custom bullets and either choose from the eight types there or click the ‘Pictures’ button and select a graphical bullet. Click on the ‘Customize’ button and choose a text symbol if you prefer. (In the font box at the top left pull down the menu and at the very bottom are three sets of ‘Wingdings’ which are symbols that make good bullets)
2. Click on the arrow to see the pull-down menu on the Task Pane on the right and click ‘Slide Layout’ to see the Slide Layout task pane. (If you have no task pane at all on the right click ‘Format’ on the top tool bar and then click ‘Slide Layout’)
3. Select the layout you prefer from the choices or select the blank slide and create your own layout.
-Clip Art (copyright free pictures loaded on your computer by Office)
1. Click ‘Insert’ on the top tool bar. Then click ‘Picture’ and then click either ‘Clip Art’ (if you want to find some art in the Office collection) or ‘From File’. (if you want a photo saved in some folder or art other than clip art that is saved in some folder) For our example presentation insert a fourth slide, choose a blank layout, and insert a clip art picture of your choice. Then move it to the right half of the fourth slide. (see Moving and Rotating Graphics below)
2. Once you have browsed to the particular clip art or photo you want to insert than simply click on that file and it will be inserted into your current slide.
3. To delete a picture click on it to select it and then press the ‘delete’ key.
4. For our example presentation, insert the jgallagher.jpg photo found in the same folder this tutorial is in and make it smaller and move it to the left side of the fourth slide to the right of the clip art picture. See 'Sizing Graphics'below. Then insert a text box that says, THIS AND THAT below both pictures. See 'Removing and Inserting Text Boxes' section.
2. Drag a corner dot inwards or outwards to decrease or increase the size of the picture without affecting its proportions. Drag a dot along the sides to increase/decrease width without concern for proportions. Drag a dot along the top or bottom to increase/decrease its height without concern for its proportions.
2. To move the pictures position on the slide place your mouse pointer over the picture until you have the ‘plus sign arrows’ shaped pointer. Then simply drag it to where you want it.
3. To rotate the picture move the mouse pointer over the single green dot above the picture and drag it clockwise or counter-clockwise to rotate it however you wish. For our sample presentation rotate the clip art picture in the fourth slide off its straight up and down orientation.
1. Click ‘Slide Show’ on the upper tool bar and then click ‘Animation Schemes’ OR click ‘Slide Show - Animation Schemes’ from the task pane pull down menu.
2. Select a scheme (set of effects) from one of the three categories…subtle, moderate or exciting.
3. Click ‘Apply To All Slides’ at the bottom of the task pane. If you do not click apply to all slides the animation scheme will only apply to the selected slide. On the example presentation apply the ‘Float’ animation scheme to all slides. It is under the exciting category.
4. On the bottom of the task pane click ‘Play’ to see effects on currently selected slide only. Click ‘Slide Show’ to see entire presentation with effects.
5. If nothing else was done after setting an animation scheme except viewing it you can click ‘Edit’ on the top tool bar and ‘Undo Animation Scheme’ to remove the effects on the whole presentation. (Click ‘Edit’ and ‘Undo Animation Scheme’ twice to guarantee its removal from every slide)
1. Click on the object you wish to apply an animation to in order to select it. In the task pane on the right click on the arrow to see the pull-down menu and click ‘Custom Animation OR right click on the object and in the resulting menu click ‘Custom Animation’.
2. Once in the custom animation task pane you will see a list of animations already applied to this SLIDE previously if there are any in the main body of the task pane. To add an custom animation click the ‘Add Effect’ button at the top. From four categories you can click which animation you want. You’ll see the ID number of the animation you clicked added to the list below. After that ID number you’ll see an arrow for a pull-down menu. Within the pull-down menu you can set it to occur simultaneously with previous animations, start after previous animations, add a sound to play with the animation (effect options), change the length of time the animation completes in, or remove the animation. You can also drag animations up and down in the list to change the order in which they occur. In our example presentation apply the entrance animation, ‘Checkerboard’ to both pictures and make them enter the slide simultaneously.
2. Choose a slide transition to apply and then click ‘Apply to All Slides’ to do that or don’t click that button to apply just to the selected slide. Click ‘Play’ to watch it on the current slide or ‘Slide Show’ to watch the entire presentation.
3. If you have done nothing else but viewed you slide transition since adding it and you want to remove it click ‘Edit’ on the top tool bar and ‘Undo Slide Transition’. (Do this twice to guarantee its removal from every single slide in your presentation) If you had a slide transition effect from an animation scheme you applied before you applied this new slide transition you will have the original one still intact.
1. Select the slide in which you want to insert the table and then click the ‘Insert Table’ icon on the upper tool bar. It will say ‘Insert Table’ on the mouse-over message and it looks like a chart.
2. Click on the upper left cell in the grid and drag your mouse to the lower right cell to highlight the dimensions of the table you want. It will then appear on your slide. IF YOU WANT A TABLE WITH MORE THAT A 4x5 GRID CLICK ‘INSERT’ ON TOP TOOL BAR AND ‘TABLE’ TO SPECIFY.
3. You can type text into the cells in the table. You can highlight the text and right click on it to get a menu where you can click ‘Font’ to get a window where you can change the font, the font size, and the font color. You can insert or delete rows but you can’t change the number of columns. You can click on ‘Borders and Fill’ to change the borders of the table, the background color of the table or individual cells and the way text is displayed within a cell. In our example presentation create a fifth slide with a blank layout. Insert a 5 column X 3 row table. Enter the text so it looks like the picture below. Change the headings of the table to black and leave the other entries the default color. Add a text box to the top center saying ‘WORK SCHEDULE’.
2. Click ‘Insert’ and then ‘Table’ and then specify the number of columns and rows you wish to have according to your plan before merging.
3. Merge the appropriate cells to achieve the table in your plan by dragging your mouse across adjacent cells and then right clicking on the selected area and then clicking ‘merge cells’ from the resulting menu. In our example presentation see if you can create the table below in a sixth slide. First, insert a 6th blank slide. Hints:
-start with a 9 column, 3 row table
2. Click ‘Insert’ in the upper tool bar and then click ‘Chart’. An example graph or chart appears in the slide with a sample Excel worksheet. Minimize PowerPoint by clicking the ‘-‘ sign in the uppermost right corner.
3. Open a real Excel worksheet with the data you want to graph. Drag your mouse from the upper right most cell to the lower left most cell to highlight the data you wish to graph. Click ‘Edit’ in the top tool bar and then ‘Copy’. (Quicker keystrokes to copy are pressing the ‘control’ key and the ‘c’ key simultaneously)
4. Restore the PowerPoint program by clicking on its box in the taskbar along the bottom edge of your screen.
5. In the sample datasheet window, entitled ‘Example Presentation.ppt Datasheet’ that came up when you inserted a chart click your mouse on the uppermost left cell and drag it to Cell D3 to highlight all data in the sample datasheet. Click ‘Edit’ in the top tool bar and then ‘Paste’ to replace the sample data with the real data that you copied from your real datasheet in Excel. (Quicker keystrokes to paste are pressing the ‘control’ key and the ‘v’ key simultaneously) You should see the graph automatically change to accommodate your data. The datasheet will not become part of the slide. In our example presentation create a seventh blank slide and insert a chart from the Excel spreadsheet, ‘book1.xls’ as described in step 3 above. Don’t bother with any further edits to the graph.
6. By right clicking on the graph and then clicking ‘Chart Object’ and then ‘Open’ you can modify the graph just as though you were in Excel.
2. By clicking on a text box you can then right click on the text box and get a different menu allowing you to change font features, bullets and numbering, animation and action settings.
2. Check the checkbox, ‘Omit Background Graphics From Master’ to over ride any background automatically supplied by a ‘Slide Design: Design Template’ you may have applied.
3. Click ‘Apply’ to apply to selected slide only or ‘Apply To All’
2. On the Drawing Toolbar click the lopsided ‘A’ (not the straight one) Its mouse-over message will say ‘Insert WordArt’.
3. Click on the WordArt style you select and then type what you want the text to be and click OK.
4. You can now drag to position and resize the WordArt as you please like you can a picture. On your example presentation please insert an eighth blank slide and add some WordArt to it.
2. Open the Custom Animation Task Pane. (click ‘Slide Show’ on the top toolbar and then click ‘Custom Animation’)
3. Click on the custom animation you want to apply the sound effect to in the list of custom animations already applied to this slide. When the pull-down arrow appears, pull down the list and click ‘Effect Options’.
4. In the ‘Effects Options’ window, under ‘Enhancements’ and in the box after the word ‘Sound:’, pull-down the menu and click on a sound of your choice. You can choose ‘Other Sound’ to have the option to find a sound file on your computer/network outside of the PowerPoint collection.
5. Click OK. The sound will play when you click the mouse to start that custom animation. Click the ‘Play’ button at the bottom of the task pane to test the sound. Click the ‘Slide Show’ button to view the whole show. In our sample presentation add the ‘Wind’ sound effect to the entrance of the two pictures in slide 4.
2. Select the slide you wish to start the CD track from within.
3. Click ‘Insert’ on the top toolbar, click ‘Insert Movies and Sounds’ and click ‘Play CD Audio Track’.
4. Choose the song(s) within the ‘Start’ / ‘Track’ and ‘End’ / ‘Track’ boxes by clicking the little up and down arrows. For one track make both ‘Start’ and ‘End’ tracks have that one track’s number. The boxes with the ‘Sart’ and ‘End’ times should populate automatically as you change the track numbers. Click the loop box to check it if you want the track to repeat endlessly until you leave the slide. Click ‘OK’ when you have it all set.
5. Click ‘Yes’ to have the sound start automatically or ‘No’ to have it start only when you click on the icon.
6. Drag the icon placed on your slide to ‘an out of the way’ place.
7. ‘Media 5’ (ID name of a CD track) will be added to the list of custom animations within this slide viewed in the Custom Animation Task Pane. (click ‘Slide Show’ on the top toolbar and then click ‘Custom Animation’) At the bottom of the task pane you can click the buttons ‘Play’ or ‘Slide Show’ to test your CD track out in the slide or within the whole show.
8. To allow the CD sound track to play over more than one slide in a presentation or throughout the entire presentation you must set the slide number that you wish the sound track to stop play after. From within the Custom Animation Task Pane for the slide from where the sound track begins, click on ‘Media 5’. Click the down-arrow to see the pull down menu and click ‘Effect Options’. In the ‘Stop Playing’ section dot ‘After’ and enter the slide number that you want the sound track to stop after. (To have the sound track play throughout the entire presentation start the sound track in the first slide and have it stop after the last) In the example presentation add a CD Audio Track to the whole presentation so far and make it start from the beginning each time you show the presentation. (see next line) You’ll probably want the sound track to start at the beginning again the next time you show the presentation as opposed to starting where ever it left off from the last presentation. To do this click on the ‘Timing’ tab in the ‘Effect Options’ window and check the box ‘Rewind When Done Playing’.
2. Once you find a video clip on a webpage it is best to save it into the same folder that your PowerPoint presentation is in. For the kids this will be their home directory or a sub-folder in their home directory. Two things you want to check out before saving the clip is how large it is and what file type it is. The larger video clips are maybe 10 megabytes, 10 MB’s and will take a few minutes to download and save but will be larger on the screen and/longer in play time and/or better resolution. The file type could be one of several different file types. Try to get an AVI or an MPEG (same as MPG) because these are Microsoft compatible file types and will work in PowerPoint easiest. If it is of the Apple file type MOV it will work in PowerPoint with a bit more effort. Other file types I have not messed with at the time of writing this and can’t say anything about. However, MPEG (MPG), AVI and MOV file types probably encompass most of the video clips you’ll find.
3. To save the video clip right click on it and then click, ‘Save Target As..’. You’ll then get a ‘Save As’ window from which you can navigate to their home directory in the usual way and save the video clip there. It may take a couple of minutes to save it as video clips can be huge files. After saving it you can immediately view it by double clicking on the file. (If it is the Apple file type (MOV) you will need QuickTime installed on your computer to view it. QuickTime is already installed on most networked school computers but if it is not on the computer you are using you can install it from the free downloadable version on the www.quicktime.com webpage. If you want it installed on a school computer I’ll have to do it though since installing programs is blocked except by the network administrator on our school network.) After viewing it you can decide if you want it or not. If you don’t want it click once on the file to highlight it and then press the ‘delete’ key.
2. Browse to the folder containing the video clip and click on the AVI or MPEG (MPG) video clip you saved there. Then click OK. (It is quicker to just double click on the video clip file name)
3. Click ‘Yes’ to have the video start automatically when you open that slide in your presentation or ‘No’ if you want to start it manually by clicking on it in the slide.
4. You can drag the video to the position in the slide where you want it and resize it the same way you do a picture. (If you resize it larger the resolution will decrease) You can right click on the movie and click ‘Edit Movie Object’ to set the move to loop if you like. To delete a movie in a slide simply select it and press the ‘delete’ key. In our example presentation add a ninth blank slide and insert the ‘drill.avi’ and the ‘jellies.mpeg’ video clips. Make them start manually and move ‘drill.avi’ to the left and ‘jellies.mpeg’ to the right.
1. Select slide to add MOV video clip to.
2. (You need to have the drawing toolbar showing. To do this click ‘View’ then ‘Toolbars’ and then click on ‘Drawing’. If ‘Drawing’ has a check in front of it the Drawing toolbar is already showing.) In the ‘Drawing Toolbar’ click ‘AutoShapes’, click ‘Action Buttons’, click the movie icon. The movie icon may be in the bottom right corner in the group of icons. It looks like a little camcorder and the mouse-over message says, ‘Action Button: Movie’.
3. Your mouse cursor, when moved into the slide will look like a big plus sign now. Click where you want to insert this movie icon. It can be dragged later anywhere on your slide and resized like a picture.
4. The ‘Action Settings’ window should appear. Dot the ‘Run Program’ radio button and click the ‘Browse’ button.
5. Browse to the folder where your MOV movie is saved.
6. Click the arrow in the lower-most box to pull down the menu. Click ‘All Files’ to see more than just program files.
7. Click on the MOV file you want and click OK. (it is quicker to just double-click the MOV file) Click ‘OK’ in the ‘Action Settings’ window.
8. Run the slide show (Click ‘View’ in upper toolbar and then ‘Slide Show’ or just press the ‘F5’ key) to test the movie. When you get to the slide with the movie, click on the movie icon to pull up the MOV video clip. Calling a MOV file automatically brings up QuickTime Player (if it is installed on your computer) and you get a QuickTime Player console in which you still have to click the ‘Play’ button in the bottom center to actually start the video. Note that if you move to the next slide before the video clip is over it will keep playing in the background unless you ‘X-Out’ or press the ‘Stop’ button on the console first before you go to the next slide. (By ‘X-Out’ I mean click the ‘x’ in the upper right corner of the Quictime console)
9. To delete the movie in the slide simply click on it to select it and press the ‘delete’ key. In our example presentation insert a tenth slide, make it blank and place the ‘firevortex.mov’ video clip within it.
NOTE: THIS firevortex.mov FILE MUST BE COPIED FROM THE ‘POWERPOINT STAFF DEVELOPMENT’ CD TO THE HOME DIRECTORY FOR THIS PROJECT. STUDENTS WILL NOT HAVE TO DO THIS AS THEY WILL GET THE .mov FILES FROM THE INTERNET AND SAVE IT DIRECTLY TO THEIR HOME DIRECTORY. TO COPY firevortex.mov FROM THE CD TO YOUR HOME DIRECTORY UNDER THE STUDENT LOCKDOWN FOLLOW THESE STEPS…
1. Put the ‘PowerPoint Staff Development’ CD in the drive and minimize the PowerPoint program by clicking the ‘-‘ sign in the upper right corner.
2. Slides are supposed to augment your presentation not be your presentation. Don’t over do it with the animations and effects. They make it too busy and can distract the audience away from YOU and what you’re saying. A rule of thumb is no more than 2 effects in any slide and no more than 2 animation schemes in any presentation. By using ‘Slide Design: Design Templates’ in the task pane on the right you are choosing from a collection of pre-made templates that have this rule of thumb built in. If you create your own ‘Slide Design’ you should consider it.
3. If you create your own ‘Slide Design’ rather than use one of the ‘Slide Design: Design Templates’ keep in mind that your choice of font color in your text must contrast well against the background you choice so your audience can read it easily. This could be difficult against a slide background that is a photograph or other picture with highly varied dark and light areas of all various colors. If you really want to use a photo or picture for a slide background you may want to reduce its contrast and increase it lightness in a photo editing program like ‘Adobe Photoshop’. This will make the photo or picture be very light and washed out so that dark text of any bold color value will contrast well over it.
4. Limit your graphics to 1-3 per slide.
5. Create a sequence of topics in your presentations like a ‘storyboard’ to before you create your PowerPoint presentation.
6. Always spell check your presentation and then CHECK FOR ERRORS THAT SPELL CHECK MISSED.
7. A black slide is automatically added to the end of a slide show. Insert black slides to create pauses in the middle of your slide show if you want them. In the example presentation add a black slide to pause after the eighth slide on WordArt. See the ‘Inserting A Black Slide’ section.
-A mouse click will generally change to the next slide but some action settings and custom animation will require their own mouse click to occur. Animations that are part of the template used in the whole presentation will occur automatically in their designated order. REHEARSING YOUR PRESENTATION WILL AVOID MOUSE-CLICKS WITH UNINTENDED ACTIONS.
-At any point during the show you can move your mouse towards the bottom left of the screen to get the subtle ‘pop-up menu’ button. After appearing it stays on the screen for the rest of the show. Click on this during the show gives you a menu from which you can go to the ‘Previous’ slide or ‘End Show’ among other things.
-You may want to have a hard copy of your lecture notes to refer to while presenting.
-Clipboard (items copied that can be past
-Insert Clip Art (find and insert clip art)
-Slide Layout (selection of blank slides with various text box and picture box layouts)
-Slide Design – Design Templates (backgrounds, fonts, font sizes and font colors)
-Slide Design – Color Schemes (color modifications on chosen Design Template)
-Slide Design – Animation Schemes
(apply a pre-set animation scheme to one or more slides)
-Custom Animations (set up your own set of animations)
-Slide Transition
(select the way one file changes to the next just once or in all transitions)
Choosing A Slide Design Template
(Sets Font, Font Size, Font Color and Background)
Choosing A Color Scheme
(Alters Font, Font Size, Font Color and Background)
Putting Text Into The Title Slide
(first slide with title and subtitle boxes)
Removing And Inserting Text Boxes
1. To remove an unwanted text box from a slide click on the text box to select it. Highlight all the text inside it (if there is text inside it) and press the ‘delete’ key. Click inside the text box but away from the black text area to clear the black text area. Press the ‘delete’ key again. The text box should be totally removed.
To Insert A New Slide
1. Click ‘Insert’ in the top toolbar and then click ‘New Slide’. It will be inserted after the last slide with the slide layout you chose or the default one if you haven’t made that choice. (To move the newly inserted slide to a different position in the sequence of slides use the slide sorter option) Insert a new slide in our example presentation. Notice the default layout for the second slide has a title area and a bulleted list area. If you don’t like that read step 2 below.
Inserting A Black Slide
(Makes a nice pause in your presentation)
Deleting A Slide
1. First, you want to have the pane on the left showing all the slides in your presentation. If you don’t have this pane click ‘View’ on the top tool bar and then click ‘Normal (Restore Panes)’. Then make sure you have the ‘Slides’ tab chosen instead of the ‘Outline’ tab.
2. Once you can see all the slides in your presentation in the right pane click on the slide you want to delete to select it and then click ‘Edit’ on the top tool bar and then click ‘Delete Slide’.
Single Level Bulleted Lists
Creating A Multi-Level Bulleted List From A Single Level Bulleted Text Box
(basically just use the increase/decrease indent icons in the formatting toolbar)
Creating A Multi-Level Bulleted List From Scratch
1. Insert a text box.
Customizing Graphical Bullets (change the way your bullets look)
1. Right click on line the text box that contains bullets and on the resulting menu click ‘Bullets and Numbering’.
Using Spell Checker
1. Without any particular textbox selected click ‘Tools’ in the upper tool bar and then click ‘Spelling’. The spell checker will check all words in all slides against its Office dictionary for mistakes according to its settings under Tools, Options, the Spelling and Style tab. Note that the spell checker is not infallible and will miss some items or mark some spelled right as spelled wrong so it is wise to check each slide yourself for mistakes. (Note that the default setting for spell checker is to ignore words spelled in all capitals) If you want it too check the spelling of words spelled with all capitals click ‘Tools’ on the upper tool bar, click ‘Options’, click the ‘Spelling and Style’ tab and uncheck ‘Ignore words in UPPERCASE’. Then run the spell checker. In the example presentation enable 'Spell Checker' to check words that are spelled in all capital letters as described above and then run 'Spell Checker'.
Using Slide Sorter
(use to re-order the slides in your presentation)
1. Click ‘View’ in the top tool bar and then click ‘Slide Sorter’. You will see a window with all your slides in the present order. You can drag slides into a different order, click the floppy disk icon to update the save and then click ‘View’ and click ‘Normal’ to get back to the normal view with the slides in the new order.
Changing Slide Layout
1. Open the slide that you want to change the layout on by clicking on it in the slides pane on the left. (If you don’t see this pane on the left click ‘View’ in the upper tool bar and then click ‘Normal (Restore Panes)’ and then click the ‘Slides’ tab)
Inserting (and deleting) Graphics
Graphics can be…
-Your Own Photos (from a scanner or digital camera)
-Your Own Art (drawn in paint or similar drawing programs)
Sizing Graphics
1. Click on the picture to select it. Dots around the edges will appear.
Moving And Rotating Graphics
1. Select the picture by clicking on it. Dots around the edges will appear.
Applying Animation Schemes
-pre-configured set of effects for ways slides change or text appears
-not all have slide transition effects
-animation schemes do not apply effects to pictures
-they are grouped into three categories…subtle, moderate and exciting
-animation schemes can be applied to the whole presentation or just one slide
Applying Custom Animation
-can be applied to any objects including graphics
-used to apply one animation effect at a time to one object at a time
-an animation can be applied to the way an object enters the slide
-an animation can be applied to the way an object leaves the slide if you want it to leave before the whole slide changes
-custom animations are divided into four categories…Entrance, Exit, Emphasis and Motion Paths.
Applying Slide Transitions
(apply to one or all slides)
1. Click ‘Slide Show’ on the top tool bar and then click ‘Slide Transition’ OR in the pull-down menu at the top of the task pane click ‘Slide Transition’.
Inserting a Simple Table
(same number of columns in each row)
Inserting a Complex Table
(unequal number of columns in each row or vice versa)
1. Sketch out your table to get an idea of what you want before you make it. Start with an equal number of columns in each row and plan on ‘merging cells’ to get the unequal number of columns in each row you want in the end.
-merge top row cells in pairs except for the first one
-merge all three cells in first column
-make MON, TUES, WEDS, THURS Arial, size 24, black and bold
-highlight all day from above, right click, click 'Borders and Fill', click 'Text Box' tab, make 'Text Alignment' be 'Middle'
-make AM, PM Arial, size 12, black and bold
-make WEEK ONE Arial, size 28, black and bold and rotate it 90 degrees by right clicking on cell, clicking ‘Borders and Fill’, choosing ‘Text Box’ tab and checking the checkbox ‘Rotate text within cell by 90 degrees then click 'OK' and move cursor infront of 'W' in 'WEEK' and press spacebar until centered
-move cursor over horizontal line below AM's and PM's an drag it up to look like screen shot below.
-make WORK, MORE WORK Arial, size 12, bold and leave white but rotate them 90 degrees and center ‘middle’ in the ‘text align’ pull down menu within the ‘Text Box’ tab where you make the text vertical as described above.
Creating Graphs in a Slide
(graphs or “charts” from Excel)
1. Select a slide to add the graph to. You may want to have a blank slide to allow plenty of room.
Changing Individual Features On A Slide
1. By right clicking on the background away from any text box or object you get a menu where you can change design, layout, transition and background colors.
Changing Background On A Slide or All Slides
1. Right click anywhere on the slide and click ‘Background’. Choose your color in the ‘Background Fill’ pull-down menu. For more color choices click ‘More Colors’ in the ‘Background Fill’ pull-down menu. Click ‘Fill Effects’ in the ‘Background Fill’ pull-down menu to get a window with even more options. The ‘Gradient’ tab allows you to blend two colors together. The ‘Texture’ tab allows you to choose from a selection of cloth-like textures. The ‘Pattern’ tab lets you choose a pattern and the two colors that make it up. Finally, the ‘Picture’ tab allows you to make any picture you have be your background.
WordArt
1. You need to have the drawing toolbar showing. To do this click ‘View’ then ‘Toolbars’ and then click on ‘Drawing’. If ‘Drawing’ has a check in front of it the Drawing toolbar is already showing.
Inserting Sound Effect To Play Upon Clicking A Custom Animation
1. Select slide that already has custom animation within it.
Inserting Sound CD Track(s) to Play During One Slide Or Multiple Slides
(CD must be in drive during Presentation)
1. Put CD in CD drive.
Acquiring A Video Clip From The Internet
1. Find a video clip using a search engine like www.google.com and typing in keywords like ‘video clips hubble telescope’. Look through the results for a webpage that may have what you want. (Be careful as there are many porn video clips and just having the keywords, ‘video clips’ in your search will probably bring some of them up. You can usually tell from the description of the webpage that it will be porn and it will usually be blocked by the BOCES firewall and/or our own firewall but there is no guarantee that it will be blocked. You may want to warn the kids about the school rules for going to such sites and monitor their surfing for video clips)
Inserting A MPEG (MPG) or AVI Video Clip Into Your Presentation
1. Select the slide in which you want to place the video clip. Click ‘Insert’ on the top toolbar and ‘Movies and Sounds’ and then ‘Movie From File’.
Inserting A MOV Video Clip Into Your Presentation
(Apple’s QuickTime Player must be installed on your computer: See ‘Acquiring A Video Clip From The Internet’, step 3 above.)
2. Press the ‘Windows’ key and the ‘E’ key simultaneously to open ‘Windows Explorer’
3. Click on the D: drive to show the contents.
4. Double click on the ‘PowerPoint Staff Development’ folder to show contents.
5. Click once on ‘firevortex’ file to highlight it.
6. Press ‘Control’ key and ‘C’ key simultaneously to copy.
7. Click ‘X’ in the upper right corner to close the ‘Windows Explorer’ window.
8. Restore PowerPoint program by clicking on the PowerPoint box in the taskbar along the bottom of the screen.
9. In PowerPoint click ‘File’ on the upper toolbar and click ‘Open’.
10. In the ‘Open’ window navigate to your home directory if you aren’t already there and click on ‘example pp’ to highlight it. Then press the ‘Control’ and ‘V’ keys simultaneously to paste ‘firevortex’ into your home directory.
11. Under ‘Files of Type’ change to ‘All Files’ and verify that ‘firevortex’ is now in your home directory.
12. Click ‘Cancel’ to close the ‘Open’ window.
Guidelines
1. Text should be minimal on a slide. Avoid long paragraphs in small print on a slide and just read it to your audience. Use bulleted lists. The ‘7X7 Rule’ suggests that no slide should have more than 7 lines of text with no more than 7 words in a line. Use succinct phrases instead of sentences to shorten lines. Details left out can be presented orally by the speaker in the presentation. Font size should be no less than size 24 except for minor labels on graphs and charts which could be down to size 12. Also, avoid using fancy fonts that are hard to read.
Presentation Navigation
-At anytime you may start the presentation by pressing ‘F5’ or ‘View’ on the top toolbar and then ‘Slide Show’.