HOW TO DO QUARTER GRADES IN IGPRO
(SAVE PERIODICALLY WHILE YOU WORK INCASE POWER GOES OFF OR YOUR MACHINE CRASHES)
1. UPDATE YOUR SPREADSHEET FOR THE QUARTER IN IGPRO FOR EACH CLASS. THIS IS THE SPREADSHEET WITH ALL YOUR ASSIGNMENTS OR TASKS AS THEY ARE CALLED IN IGPRO. THIS SPREADSHEET IS THE ONE YOU CREATED AND HAVE BEEN USING ALL QUARTER. IT’S NAME APPEARS IN THE BLANK LABELED ‘CLASS’ AND IN THE BLANK BELOW LABELED ‘SPREADSHEET’ IT IS PROBABLY DESCRIBED AS ‘WEIGHTED TYPE (NUMERIC WEIGHTED TYPE)’
2. PICK A CLASS TO START WITH FROM THE PULL DOWN MENU IN THE ‘CLASS’ BLANK. PULL DOWN THE MENU IN THE BLANK BELOW LABELED ‘SPREADSHEET’ AND CLICK ‘X QUARTER (END OF TERM - DATE)’ WHERE ‘X’ WOULD BE THE CURRENT QUARTER AND ‘DATE’ WOULD BE THE LAST DAY OF CLASS IN THAT QUARTER. THIS LOADS A BLANK SPREADSHEET. ONLY THE INFORMATION PUT ON THIS SPREADSHEET GOES ON THE STUDENTS’ REPORT CARDS WHEN YOU EXPORT YOUR GRADEBOOK. THE REST OF THESE INSTRUCTIONS GUIDE YOU IN LOADING THAT INFORMATION ONTO THIS SPREADSHEET.
3. RIGHT CLICK ON THE HEADING AT THE TOP OF THE FIRST COLUMN LABELED ‘X QTR GRADE’ AND CLICK ‘REPLACE TASK’. (X IS THE CURRENT QUARTER)
4. IN THE LIST OF SPREADSHEETS THAT APPEARS IN THE NEXT WINDOW CLICK ON ‘WEIGHTED TYPE (NUMERIC WEIGHTED TYPE)’ (or whatever spreadsheet your assignments are listed on) TO HIGHLIGHT IT AND THEN CLICK THE NEXT BUTTON.
5. IN THE NEXT WINDOW CLICK ON ‘WEIGHTED TYPE SPREADSHEET GRADE’ TO HIGHLIGHT IT AND THEN CLICK NEXT.
6. IN THE NEXT WINDOW CLICK ‘LETTER GRADE’ TO HIGHLIGHT IT AND THEN CLICK NEXT.
7. IN THE NEXT WINDOW, I WOULD RECOMMEND THAT YOU DO NOT CHECK THE BOX TO HOT LINK GRADES AND JUST CLICK THE ‘OK’ BUTTON. THE GRADES WILL POPULATE INTO THE COLUMN.
IF YOU CHECK ‘HOT LINK GRADES’ ANY CHANGES YOU MAKE IN YOUR ‘WEIGHTED TYPE (NUMERIC WEIGHTED TYPE)’ SPREADSHEET (THE ONE WHERE YOU’VE BEEN KEEPING TRACK OF GRADES ALL QUARTER) THAT AFFECT THE LETTER GRADE WILL AUTOMATICALLY CHANGE THE LETTER GRADE IN THIS ‘END OF TERM’ SPREADSHEET ACCORDINGLY. THE DISADVANTAGE TO THIS IS THAT YOU CANNOT EDIT THE LETTER GRADE ON THE ‘END OF TERM’ SPREADSHEET ARBITRARILY. YOU MAY WANT TO CHANGE A LETTER GRADE ON THIS ‘END OF TERM’ SPREADSHEET FOR CERTAIN STUDENTS. PERHAPS A STUDENT WHO GOT A 69% - D, YOU WOULD LIKE TO CHANGE TO A ‘C’… OR PERHAPS THERE’S A SPECIAL ED. STUDENT YOU WISH TO GRADE DIFFERENTLY THAN WHAT THEIR NUMERIC AVERAGE DICTATES.
8. UNDER THE CONDUCT COLUMN ENTER A NUMBER BETWEEN 1 AND 5 FOR CONDUCT. 1 IS THE BEST CONDUCT AND 5 IS THE WORST.
9. UNDER THE FIRST COMMENT COLUMN ENTER THE NUMBER OF THE COMMENT YOU WISH TO SHOW UP ON THEIR REPORT CARD. THE MEANING OF EACH NUMBER IS LISTED ON THE PAPER CATHY DISTRIBUTED. AT THIS POINT YOU ARE DONE WITH THE MINIMUM NEEDED FOR THIS CLASS. THE SECOND COMMENT IS OPTIONAL. YOU MAY WANT TO JUST ENTER SOMETHING THE SAME FOR EVERYONE ON THIS SECOND COMMENT, LIKE #4 –“ENJOY HAVING IN CLASS” IT IS SIMPLE TO PUT THE SAME ENTRY IN FOR EACH STUDENT. IF YOU RIGHT CLICK ON THE COLUMN HEADER AND CLICK ‘FILL COLUMN’ YOU CAN TYPE THE NUMBER OF THE COMMENT IN THE ‘NEW SCORE’ BLANK AND THEN CLICK THE ‘FILL’ BUTTON.
NOTE: THIS CAN SAVE TIME IN YOUR ‘WEIGHTED TYPE (NUMERIC WEIGHTED TYPE)’ SREADSHEET THAT YOU USE ALL QUARTER TO KEEP TRACK OF ASSIGNMENT GRADES. IF EVERYONE GETS AN ‘A’ FOR INSTANCE, USE THIS ‘FILL COLUMN’ FEATURE. IF ALMOST EVERYONE GETS THE SAME GRADE YOU CAN STILL USE IT AND THEN JUST EDIT THE FEW THAT GOT DIFFERENT GRADES. THIS FEATURE CAN COME IN HANDY FOR HOMEROOM GRADES OF ‘S’ OR ‘U’ WHERE MOST OF YOUR CLASS WILL HAVE ‘S’s.
10. REPEAT STEPS 2 – 9 ABOVE FOR EACH CLASS.
11. WHEN ALL CLASSES ARE DONE AND ANY STUDENTS’ GRADES THAT YOU WANTED TO ARBITRARILY CHANGE HAVE BEEN EDITED YOU ARE READY TO EXPORT. SIMPLY CLICK ‘FILE’ ON THE TOP TOOLBAR AND THEN ‘EXPORT FROM GRADEBOOK’. IN THE RESULTING WINDOW MAKE SURE THE PROPER QUARTER IS INDICATED AND CLICK ‘NEXT’. IN THE NEXT WINDOW JUST CLICK ‘EXPORT’. IN THE NEXT WINDOW, THE ‘EXPORT DIRECTORY WINDOW’, IT SHOULD READ AT THE TOP…
FOLDER NAME
Z:\502\your number
YOU PROBABLY DON’T KNOW YOUR NUMBER BUT THAT’S OK BECAUSE WHEN I SET UP YOUR GRADEBOOK AT THE BEGINNING OF THE YEAR I DID IT RIGHT SO THE NUMBER IS RIGHT. (OR I’M AN IDIOT) Please note that it may just say the z drive with no user number. This is OK.
CLICK ‘OK’.
A PROGRESS BAR APPEARS AND IN A SECOND IT EXPORTS AND YOU’RE DONE WITH IGPRO. SAVE AND EXIT.
Also please note that it may say that there were errors and ask you if you want to continue anyway by checking a 'continue' box. Please do so. The errors are probably insignificant and if you want to you can view them. You probably will find that the students listed as errors are either not in your class anymore, enrolled in a semester 2 (s2) class that hasn't met yet or some other exception. If you actually see students that should have gotten a grade and are in the error list then that is a problem.
12. PRINT YOUR NAME ON THE LOWEST BLANK ON CATHY’S PAPER AND GIVE IT TO HER BY THE DEADLINE. SLIP IT UNDER HER DOOR IF HER OFFICE IS LOCKED. THIS LETS CATHY KNOW YOU’VE DONE THE EXPORT AND SHE WILL THEN PRINT YOUR GRADES. WHEN YOU RECEIVE THIS VERIFICATION REPORT CHECK FOR ANY MISTAKES. CORRECT THEM OR WRITE ON THE FRONT THAT THERE WERE NONE AND PASS THAT IN TO CATHY. NOW YOU ARE REALLY DONE!